The Laramar Group LLC

Office Manager - Chicago Local

Job Locations US-IL-Chicago
ID
2022-2105
Category
Administrative/Clerical
Type
Regular Full-Time

Overview

COME GROW WITH US! Laramar was founded in 1989. 30+ years later, we're a vertically integrated investment and property management corporation. From humble beginnings to nationally recognized, we haven’t forgotten the basic reason for our success: our people and the relationships they nurture. We're experts at Elevating Everyday Living

 

OPPORTUNITY IS EVERYWHERE. At Laramar, you’re part of something special. Something unique. Our core values are our DNA, and it’s up to each one of us to bring that to life. We Own It. Most importantly, we stay true to it. We Make It Better Together. Come join our team and find out for yourself why we're one of 2022's Best Places to Work in Multifamily!

 

WE CARE ABOUT OUR PEOPLE. And that is reflected in our commitment to providing excellent benefits including: zero-dollar healthcare plan option, flexible hours & PTO, company-paid life insurance along with paid short- and long-term disability insurance, 14 paid holidays, and a 401k with company match. Plus, we offer a 20% housing discount if you live on site!

 

The Office Manager position is responsible for providing high level assistance to our corporate office.  This role will be responsible for significant, highly visible projects and relationships, and will act as a liaison to clients, outside boards and internal management teams.

Responsibilities

  • Completes a broad variety of administrative tasks including: managing a very active calendar of appointments; booking conference rooms, coordinating catering, completing expense reports; composing and preparing correspondence that is often confidential; arranging complex and detailed travel plans (private and commercial air, ground, hotel, restaurant reservations, etc.), itineraries, and agendas; and compiling documents for travel-related meetings.
  • Researches, prioritizes, and follows up on incoming issues and concerns as requested, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.Completes all other projects or requests as assigned by Supervisor.
  • Provides leadership and takes initiative to manage a variety of special projects, some of which may have organizational impact.
  • Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters and business and personal correspondence.
  • Coordination and scheduling of travel for executives and other employees of the company.
  • Maintains communication with investors, including distribution notices.
  • Manage all aspects of the event planning process, including collaboration with subcontractors, venue identification, menu development, printing and design of materials and budget tracking.
  • Develop and implement new administrative systems.
  • Processes expense reports on behalf of Leaders.
  • Processes invoices and enters data into accounting software.
  • Manages the office space, including ordering supplies and ensuring the space is clean and stocked.
  • Answers all incoming calls.
  • Creates various reports as needed.

Qualifications

  • High school diploma required.
  • Minimum 5 years of Office Management experience.
  • Licensed Notary preferred.
  • Demonstrated proficiency with all other Microsoft Office products.
  • Must be self-directed, able to anticipate, operate autonomously, constantly reprioritize, and deal with a dynamic environment.
  • A professional demeanor is always to be maintained.
  • Maintains absolute integrity, tact, sensitivity, and confidentiality both personally and among team members with respect to sensitive information.
  • Must be an excellent communicator, keeping two-way communication flowing with key stakeholders, inspiring trust and credibility, demonstrating sound judgment and decision-making
  • Must be able to operate and perform basic troubleshooting on general office equipment.
  • Must possess strong attention to detail.
  • Highly responsive to emails and dependable follow-through.

PERKS OF THE JOB:

  • 14 paid holidays
  • Paid 401k match
  • Zero-dollar healthcare plan option
  • Flexible hours & PTO
  • Company paid life insurance
  • Paid short and Long-term disability insurance

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